Johan Calitz Safaris :: Botswana

(This is a Safari guideline - for price requests please contact us at our Marketing office)

Terms and conditions

BECAUSE OF VARYING GOVERNMENT REGULATIONS, DIFFERENT TERMS AND CONDITIONS MAY APPLY TO EACH HUNTING AREA/COUNTRY

1.	Available hunts:
	1.1	Unless otherwise stated, the hunts available, the number of days and the combination of species that may be hunted, are in accordance with government, community or tender regulations, the current price list, concession areas and expected quota for a specific year. NO price can be fixed for future seasons.
	1.2	Limited non-trophy elephant packages are available. Clients interested in such a safari must be prepared to hunt out of a mobile fly camp and/or share camp. If the opportunity arises during the safari, the client may upgrade to a standard trophy package, provided he agrees to the relevant package price, alternatively he must pass on the opportunity to shoot such trophy. Only mature non-trophy bulls, weighing less than 44.4lbs may be hunted on these packages.
	1.3	Hunting seasons: Botswana: April to September (with the exception of auction elephant); Mozambique: April to November; South Africa: All year round - certain species restricted during certain times of the year.
	1.4	The Outfitter will reserve the exclusive right to allocate quota in an area of his choice for any special hunting package booked. The Outfitter has the right to move a client from one area to another, at his sole discretion. All bookings will be dealt with on a first-come-first serve basis and no safari will be confirmed without a deposit.
	1.5	Bow hunts and hunting with hand guns are available in some hunting areas (i.e. Mozambique). Special conditions apply to Botswana. Particulars are available upon request. South African hunts available upon request.
2.	Hunting packages & rates include:
	2.1	All Outfitter and government related fees are included in the Botswana package prices.
	2.2	The services of a licensed professional hunter/guide and the use of a hunting vehicle and fuel.
	2.3	Fully serviced luxury en-suite tented accommodation, all meals, drinks and laundry services during the contracted period (except in the case of a non-trophy elephant safaris where clients may have to hunt from a mobile fly camp).
	2.4	Trackers, skinners and the necessary field and camp staff.
	2.5	Field preparation of trophies and transportation thereof to a shipping agent designated by the Outfitter (excl. RSA).
	2.6	Meeting of clients at arranged venue.
	2.7	An emergency communication network and well stocked medical kit.
	2.8	Client does not pay for arrival and departure days, unless otherwise specified.
3.	Hunting packages exclude:
	3.1	Observer rates, license, trophy fees, filming permits, conservation and concession fees not included in packages, bait animals, packing, dipping and shipping of trophies, CITES permits, and gratuities.
	3.2	Accommodation, flights, travel charges and meet-and-greet services before and after the contracted period.
	3.3	Air and ground/water transfers to, from and between hunting camps (except where otherwise specified), additional vehicles required by hunting party, side excursions, scenic flights, airport and import taxes, and landing fees.
	3.4	Hire of rifles & shotguns, ammunition and fishing tackle. PLEASE NOTE: Firearms are the property of individuals and not the company and must be rented for the full period of the safari and paid for in advance - no refunds payable.
	3.5	Purchases on behalf of the client of a personal nature (in which case a 10% handling fee will be added).
	3.6	Firearm transit- and import/export permits (except one (1) permit included per Botswana package), ammo & firearm handling and other custom duties.
	3.7	All costs related to the clients' change of plans/itinerary during the safari.
	3.8	Personal, trip cancellation, trophy and medical evacuation insurance is strongly recommended. The client is responsible for short term insurance against trip cancellation, theft, loss and damage of his personal property and hunting trophies and will not have recourse against the Outfitter's insurance for theft, loss or damage sustained, unless major negligence can be proven in a court of law on the side of the Outfitter and/or his staff.
4.	General
	4.1	All safaris are subject to quota availability at the time of booking. The Outfitter cannot guarantee such quotas as Government/land owners regulate these. The dates and time slots available will be in accordance with the availability of concession areas, camps and quotas on the Outfitters' booking sheet at the time of the safari. Preference and confirmation will be given on a first-come-first-served basis once a deposit has been paid. Quotations will be valid for a period of 14 days only, unless otherwise stated. The Outfitter cannot be held responsible should the government/land owners change or withdraw quota allocations or should the Outfitter loose a particular concession area after the signing of a safari contract.
	4.2	Based on the Outfitter's knowledge, observations and experience, the Outfitter has the exclusive right to move a client to any camp or hunting area where he feels that the client will have a good chance for success, at any time before or during a safari, at his sole discretion but will endeavor to communicate this with a client in good time. By booking a safari in NG42, clients must be prepared to share camp with other hunting parties. Under special circumstances, the Outfitter may accommodate more than one hunting party in any of the other hunting camps.
	4.3	Should the parties fail to enter into a signed safari contract, then the terms and conditions as set out herein will apply. By paying a deposit, the client acknowledge that it secures a specific time slot on the Outfitter's booking sheet only and accepts agrees to be bound by the terms and conditions as set out herein.
	4.4	The government/authorities control taxes and custom duties, concession-, community, conservation and license fees. Increases may be announced without prior notice and such increases published after the publication of this document will be passed on to the client.
	4.5	Prices are based on the ruling exchange rate and government prices at the time of going to press. Prices are subject to change without notice and the Outfitter reserves the right to adjust the same should government or concession charges or the exchange rate between the date of entering into the contract and the last date of the safari differ drastically.
	4.6	Due to high demand, bookings are often made years in advance. The Outfitter cannot guarantee to fix or hold any price quoted, regardless of when a deposit is paid, for any period of time, unless mutually agreed upon in writing by the Outfitter and the client. A deposit secures the envisaged quota and safari dates on the Outfitter's calendar but will always be subject to change in accordance to ruling prices and available quota/concession areas at the time of the hunt. Availability and prices will be confirmed during the first quarter of the year in which the safari is to take place. Client and Outfitter will by mutual agreement have the right to cancel the safari in accordance with the Outfitter's cancellation policy, should increases and changes vary dramatically from the original agreement.
	4.7	Clients must be in possession of a passport valid for at least 6 months AFTER the end date of his safari and with at LEAST 6 clean pages left in such passport (the latter is not compulsory but recommended in some African countries). The onus rest on clients to apply for their entry visa's (if applicable) for all the countries they are traveling through/visiting, well in advance. All non-SADC visitors to Mozambique require visas. It is the responsibility of clients to ensure that their flight tickets, travel documents and applicable inoculation certificates are in order. Invitation letters will be issued by the Outfitter upon request and only after receipt of the necessary payments and information from the client.
	4.8	Clients are responsible for all health, medical evacuation, travel, trip-interruption- and cancellation insurances as well as short term insurance against theft, loss and damage of goods, including trophy shipments and should contact their insurance broker or travel agent for quotations on available packages. The Outfitter can, upon request, provide for Medical Evacuation cover at a nominal fee. Clients must provide the Outfitter with medical evacuation insurance membership and service providers' contact numbers prior to the commencement of a safari.
	4.9	Clients are responsible to obtain all inoculations and preventative medications and prophylaxis prior to their safari and should consult their doctor or travel clinic regarding the relevant health risks, regulations and requirements. Certain areas/countries, such as Botswana and Mozambique, are high-risk malaria areas. Tsetse fly is a nuisance in Mozambique and bug jackets, protective clothing and DEET insecticide are recommended. Certain countries through which you may travel may require proof of yellow fever inoculations.
	4.10	NO animal, including animals used for bait, may be hunted without a pre-issued license. All license fees are payable in advance and are not refundable. Animals wounded or lost are payable in full. All licenses are area and client specific. If for any reason the Outfitter has to change areas as a result of the client's change of plans, then the client will be responsible for the re-purchase of a new license in a different area or person's name.
	4.11	If for any reason during the 120 days before the commencement of the safari, a client reduces the quotas booked and which were allocated to him by the Outfitter, or he/she declines the opportunity of hunting any of the animals so allocated, then the full price of the package is payable, less 50% on the trophy fee which forms part of any package or the trophy itself, unless otherwise agreed upon at the sole discretion of the Outfitter.
	4.12	Should a client fail to take a primary trophy during a safari and should the Outfitter be able to accommodate the client and offer the client the opportunity to return later in the same season to attempt to hunt that same trophy on the same license again, provided a suitable time slot is available, then and in such event the client will be required to pay an additional hunting fee of $750 (seven hundred and fifty US Dollars) per day in order to cover the costs of such second safari, plus all additional expenses that may be incurred during such second safari. The Outfitter is however not under any obligation to make such a second safari in the same season available to a client who fails to take his primary trophy during the originally booked safari.
	4.13	No hunt booked for a particular hunting season is transferable to any future season at the same rate. The new rates applicable to the future season will then apply. A safari may be rolled over to a future season once only and then only under exceptional circumstances, such as the death of a direct family member, hospitalization of the client, etc. If the Outfitter cannot accommodate such a roll-over safari due to a lack of quota or time slots, then in such an event the deposit will be forfeited if notice is given within the cancellation period.
	4.14	Clients should make their own travel and accommodation arrangements prior to and after the contracted period. If the Outfitter is required to make such arrangements, the Outfitter will be entitled to a handling fee.
	4.15	Clients are required to submit all relevant information necessary for the hunt, on the prescribed forms and questionnaires as may be supplied by the Outfitter from time to time and must submit the same to the Outfitter, not later than 120 days prior to the commencement of the safari. The Mozambique authorities require four (4) color passport photos, two notarized copies of the client's passport and notarized written proof of firearm ownership. It is the client's responsibility to ensure that he/she is in possession of the necessary transit permit for his firearms, visas and health documents through all the countries he/she will be entering en route to and from the hunting area. The Outfitter accepts no responsibility for the late issuing of documents should the required documents not be submitted within the given time frame, nor additional costs encountered for overnight courier services etc.
	4.16	The client must deal directly with the designated shipping agent and must pay all air freight, packing, dipping, documentation and shipping fees to the shipping agent direct. The Outfitter cannot be held responsible for any loss or damage once the trophies have been delivered to the shipping agent. Trophy insurance is strongly advised.
	4.17	Written permission must be obtained from the Outfitter and in certain instances, the authorities, i.e. in Mozambique, where a filming permit fee is also payable, to obtain video/film footage of a hunt, if such footage is intended for commercial use. The appropriate visas must then be applied for and all filming equipment duly declared. The full observer rate will be applicable to filming crew. Should both the client and filming crew give written permission to the Outfitter and favor the Outfitter with a master copy of the raw film footage within 30 days from the last day of the safari, the client/film crew may be entitled to a 50% refund on the observer rates. The Outfitter/authorities reserve the right to sanction the authenticity and approve/prohibit the distribution/publication/screening of any footage taken in its area or jurisdiction that may be in bad taste, portraying unnecessary or prolonged suffering or which may be damaging or harmful in any way to the Outfitter, the authorities or the country in which the hunt took place. The Outfitter will be entitled to a high resolution copy of all film footage and photographs taken in its concessions for its own records and use, free of charge.
	4.18	It is the client's responsibility to obtain the necessary CITES permits (where applicable), and provide the same to the Outfitter/shipping agent. Motivational letters are available from the Outfitter upon request.
	4.19	The Outfitter reserves the right to use any empty air charter or available space on an air charter transferring clients to/from a hunting area to transport consumables, equipment or staff as may be arranged with the service provider.
5.	Deposit and payments
	5.1	A 30% (THIRTY PER CENTUM) calculated on the total hunting package (Botswana), and 50% (FIFTY PER CENTUM) calculated on the total combined hunting, conservation and concession rate (Mozambique), whichever is applicable, is required within 7 (seven) days from accepting a quotation in writing. By paying such deposit the client acknowledge that he is reserving a time slot on the Outfitter's booking sheet only and is accepting the terms and conditions as set out herein, irrespective of whether a written contract has been entered into or not. No safari will be confirmed or valid, and the Outfitter may at its sole discretion decide not to allow the safari to commence, unless payment of the full required deposit has been received.
	5.2	The balance of the hunting package or hunting rate, observer rates, license fees, air charters, additional ground transport, meet-and-greet fees and additional firearm import/export permits, is payable 120 days prior to the commencement of the safari.
	5.3	If plains-game is added to a hunting package, or if trophy fees are specified separately, such as in the case of Mozambique safaris, or a special quotation on a combination hunt or otherwise, the entire amount due, excluding trophy fees, is payable 120 days prior to the commencement of the safari. Trophy fees are payable on the last day of the safari on all animals shot or wounded/lost. If payment is not practically possible, then payment must be made within 7 days after the last day of the safari, without any deductions.
	5.4	Any additional expenses incurred during the safari, such as purchases on behalf of clients, staff gratuities, ammo tax etc., are payable on the last day of the safari or immediately upon request. The Outfitter reserves the right to charge a handling fee.
	5.5	Any refund on non-shot trophies will be paid to the client by check or wire transfer within 60 days from the last day of the safari.
	5.6	All overdue amounts shall bear interest from the last day of the safari until final payment has been received, at the rate of 2% per month, which said interest shall be payable on demand. Accounts outstanding in excess of three months from the last day of the safari will be handed over to an Attorney for collection and in such event the client will be responsible for all tracing, collection, attorney and client fees. The Outfitter reserves the right to retain trophies as security until the final invoice has been settled in full.
	5.7	All payments may be made by direct wire transfer, travelers' chouse, bank guaranteed check or cash in favor of: JOHAN CALITZ SAFARIS at such bank account as the Outfitter may advise from time to time, or as may be agreed between the client and the Outfitter. Proof of payment must be submitted in writing before it will be acknowledged. NO personal check or credit cards will be accepted unless otherwise agreed. The client is liable for wire transfer fees.
	5.8	All payments must be done in US Dollars at the ruling exchange rate on the last day of the safari.
	5.9	Cancellation policy: If a safari is cancelled more than 365 days prior to the commencement of the safari, all payments made to date, less a 5% administration fee and all expenses already incurred, may be refunded. If cancelled between 180- and 365-days prior to the commencement date of the safari, a 50% refund of all payments made to date and all expenses already incurred, may be made. If a safari is cancelled within a 180 days prior to the commencement of a safari, no refund will be made, unless a substitute can be provided for the exact contracted period that has been cancelled. If a safari is rolled over to a following year for whatsoever reason and then cancelled, no refund will be made unless a substitute can be provided for the exact contracted period that has been cancelled.
	5.10	The Outfitter will be entitled to retain trophies as surety, if any amount due and payable on a completed safari is still outstanding.
6.	Liability
	6.1	Whilst every effort is made by the Outfitter, his professional hunters, guides and staff to ensure the client's safety and comfort, no responsibility can be accepted for any illness, accident, injury, theft, damage or loss whatsoever, or any expenses arising from such illness, accident, injury, theft, damage or loss. The Outfitter, his professional hunters, guides and staff will not accept any responsibility for trophies after their delivery to the shipping agent, nor for any personal goods left behind in camp, aircraft or vehicles. The onus rests on the client to give clear and unambiguous skinning instructions in accordance with his trophy mounting requirements and make sure that the hunting register is duly completed and signed in accordance with his requirements.
	6.2	The Outfitter will at all times endeavor to sub-contract reputable, reliable and duly licensed and authorized service providers, i.e. charter companies, shipping agents, support agencies etc., but will not accept any responsibility for any acts, omissions or negligence committed by such sub-contracted service providers, resulting in loss of whatsoever nature to the client.
	6.3	In paying the required deposit, the client accepts the terms and conditions as stipulated herein, irrespective of whether a written agreement has been entered into or not. The onus rests on the client to ascertain the contents, meaning and legal implications of such terms and conditions.
	6.4	The client certifies that he/she is in good health of body and mind and that he/she has no physical or psychological limitations, which would preclude his/her safe participation in the safari or associated activities. The client furthermore certifies that he/she has full knowledge of the nature and extent, as well as the risk inherent in the participation in hunting/safari activities, and the remote, rugged and harsh areas in which such activities take place and that he/she is voluntarily assuming such risks.
	6.5	It is agreed by the client, his/her agent, the Outfitter, his professional hunters, guides and staff that this agreement shall be governed, interpreted and enforced pursuant to the Laws of the Country, State, Province or locality in which the safari takes place. The parties hereto further agree to the jurisdiction of the magistrate's court and adhere to the laws of that particular country and management authority at all times, which laws will apply, should any dispute arise as a result of any agreement reached between the client and the Outfitter. The Outfitter reserves the right to refer any dispute to SCI or any other suitable professional hunting organization for conciliation/arbitration.